Exhibitor Guidelines
Payment
Payment of $1600.00 (for a 10x10 booth) included with the application form and returned no later than August 13, 2010 will reserve your exhibit space. For information regarding pricing for a 10x20 or 20x20 booth, please contact Dave Farone at dfarone@essroc.com or (330)540-8775. Please make the check payable to ACI Pittsburgh Area Chapter and send to:
ACI Fall 2010 Convention
P.O. Box 86
Zelienople, PA 16063
Tampa and Cincinnati Exhibitors, please contact MaryJo Brode (maryjo.brode@concrete.org or 248-848-3785) for pricing and payment information.
Cancellation
An administrative fee of 50% of the exhibitor fee will be charged for any cancellation occurring within 60 days of the convention start date of August 24, 2010. If ACI cancels the convention due to circumstances beyond their reasonable control, ACI shall refund to each exhibitor its exhibit space rental payment previously paid, minus a share of costs and expenses incurred. Circumstances include Acts of God such as war, government regulations, civil disorders, transportation disruption, work stoppage, terrorist act within 250 miles of destination, disaster including fire, flood, tornado and hurricane, and entire or partial destruction of the venue.
Insurance
The exhibitor understands that the American Concrete Institute, the ACI Pittsburgh Area Chapter, Hotel, overnight security company or general services contractor does not maintain insurance covering exhibitor's property or lost revenue. Exhibitors shall, at their own expense, secure and maintain through the duration of the ACI convention, including move-in and move-out days, keep in force general liability insurance covering bodily injury, broad form property damage, and worker's compensation insurance. Exhibitor shall provide ACI with a copy of its' insurance certificate no later than 30 days (9/22/10) prior to the convention.
Indemnification
Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of injury to persons or damage to Exhibitor's displays, equipment, or other property brought upon the premises of the Hotel and agrees to indemnify, defend and hold harmless the ACI Pittsburgh Area Chapter, American Concrete Institute, the Hotel, and its owners, servants, agents and employees against all claims or expenses for such losses, including reasonable attorney's fees, arising out of the use of the Hotel premises excluding any liability caused by the negligence of the ACI Pittsburgh Area Chapter, American Concrete Institute, or the Hotel or its owners, servants, agents, and employees.
Americans with Disabilities Act
All parties shall be responsible for compliance with the public accommodation requirements of the Americans with Disabilities Act and the Act's accompanying regulations and guidelines (collectively the "ADA"). The venue shall provide, to the extent required by the Act, such auxiliary aids and/or services as may be reasonably requested by ACI provided ACI gives the venue reasonable advance notice about the special needs of any attendees of which ACI is aware. Exhibitor shall be responsible for the cost of any auxiliary aids and services (including engagement of and payment to specialized service providers, such as sign language interpreters), other than those types and quantities typically maintained by the venue.
Booth Construction
Exhibit materials may not extend past the allotted 10' x 10' area.
Care of the Venue
Exhibitor shall promptly pay for any and all damages to the venue or booth equipment of the property of others caused by the exhibitor.
Forced Freight
Materials not packed and picked up by the end of the designated move-out time will be considered forced freight. The general service contractor will assume responsibility for forwarding that freight to the exhibitor. Exhibitors will be responsible for the costs to break down, package and ship that freight.
Move-in
If you foresee a problem with moving in during the designated move-in hours, please call MaryJo Brode at 248-848-3785 or MaryJo.Brode@concrete.org to make alternate arrangements. Please note that if you need assistance from the service contractor at alternate times, you will incur charges. Exhibitors who have not made prior arrangements and have not set up at the end of move-in may not be permitted to set their booth.
Move-out
Please do not breakdown before the end of the show hours. ACI schedules labor based on the show closing time. No adjustments to the scheduled labor, delivery of storage materials and acceptance of bills of ladings will be made for an exhibitor that breaks down prior to show closing. Exhibitors who breakdown before the end of the show will forfeit their points earned for that show.
Manning Your Booth
ACI only requires that materials be readily available to be picked up by attendees during the show hours. ACI does NOT require that exhibitors be in their booth at all times. Those manning the booths can attend the sessions and committee meeting.
Sales on Exhibit Floor
Exhibitors may sell or take orders for any concrete related product only in their booth. Only the ACI Bookstore may sell publications/documents. Any exhibitor found to be selling publications/documents on the show floor or unrelated product to the concrete industry will be given a verbal warning for the first offense, written warning for the second offense and immediately requested by ACI staff to leave the show floor on the third offense.
Security
The American Concrete Institute provides overnight security only. Exhibitors should remove from their booth all items of value that can be easily taken at the end of each day. The ACI Pittsburgh Area Chapter, American Concrete Institute and the venue are not responsible for lost or stolen items.
Storage
Combustible materials such as crates and boxes are limited to a ONE DAY SUPPLY on the exhibit floor. Storage of combustible materials behind booths is prohibited. The fire marshal will inspect prior to the show opening. Exhibitors must remove any items which the fire marshal deems a fire hazard. Failure to do so will result in delaying the opening of the show and you may be removed from the exhibit floor.
Suitcasing
Attendees or exhibitors found to be "suitcasing" (soliciting business in aisles or booth of another exhibitor) will be asked by staff to leave the show floor immediately and will forfeit all points earned for that show.